The Importance of a Solid Data Security Process for Churches
As a church leader, it is important to ensure that your congregation's information is secure and protected. One of the ways you can do this is by having a solid security process in place for when a team member exits the organization. Unfortunately, many churches have neglected this aspect of data management, leaving themselves open to all kinds of trouble.
When Staff Members Leave
The exit of a staff member, whether it is voluntary or not, is a critical time for the security of your data. Without proper procedures in place, former team members can continue to access sensitive information, potentially putting your congregation at risk. This is why it is crucial to have a staff member exit plan or process for your data and software.
Steps You Can Take
Here are some steps that you can take to ensure that your data is secure during the exit process:
Notify the Managers of the Data: The first step in securing your data during a staff exit is to notify the managers of the data. This will give them the opportunity to review and assess any potential risks and take necessary action to protect the data.
Incorporate a Permissions and Access Audit: The next step is to conduct a permissions and access audit. This will help you to identify any areas where former team members still have access to sensitive information and take steps to remove their access.
Email and Account Removals: After conducting the permissions and access audit, you should then proceed to remove any email and account access for the former team member. This will ensure that they can no longer access any sensitive information.
These are just a few steps that you can take to ensure the security of your data during a staff exit. Of course, every church has its unique situation, and you may need to make adjustments based on your specific needs. But by taking these steps, you will be well on your way to developing a secure and effective staff member exit process.
Get Your Team Involved in Developing a Process
Finally, it is important to involve your team members in the development of this process. Your team members will have valuable insights and ideas that can help you refine and improve your data security processes. By working together, you can create a secure and effective plan that will protect your congregation's information for years to come.
If you need help developing a security process or auditing your current process, Threefold Solutions can help. We provide digital strategy, coaching, and training to churches and church leaders. If you are ready to start, contact info@threefold.solutions. We can help you develop a better data security process and plan!
Jason Silbernagel
Co-founder, Threefold Solutions